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MOSAiC Participation and Endorsement

15 May 2017

MOSAiC is an international research expedition that welcomes broad participation from the research community. The initiative aims to foster collaboration and coordination to achieve significant advances in our understanding of central Arctic, coupled-system processes. This document outlines the specific mechanisms and conditions for participation in the MOSAiC endeavor. As the central partner in MOSAiC, and provider of the primary research platform (RV Polarstern), the Alfred Wegener Institute is administering this process in consultation with the international MOSAiC Project Board. There are three primary mechanisms for participation:

(1) Participants in MOSAiC without the need of a berth onboard Polarstern:

Scientists and research groups that are interested in direct participation in MOSAiC but do not have a need for a berth onboard Polarstern are highly welcome to join the project without any costs charged by MOSAiC. This includes scientists and groups willing to work with MOSAiC data or to supply data to the MOSAiC data base. Additionally, this group addresses partners with inland stations or other observational systems. Endorsement will enable coordination of relevant activities, support partners in obtaining funding support, provide the participant with early access to MOSAiC data, and require the participant to agree to, and abide by, the MOSAiC data policy (under development). This type of partnership is managed with a short endorsement process without deadlines. Interested partners are asked to contact the MOSAiC office (Anja Sommerfeld: Anja.Sommerfeld@awi.de) with a short description of their proposed project, after which the MOSAiC project board evaluates the proposal. The partner will receive a letter confirming the endorsement as soon as possible after the decision has been made.

(2) Participants in MOSAiC who need a berth onboard Polarstern:

Scientists and research groups that wish to directly participate in MOSAiC via access to the Polarstern and/or core MOSAiC infrastructure must obtain endorsement to ensure that the scientific activities support the overall MOSAiC scientific mission and are appropriately coordinated with other MOSAiC activities. Partners allocated a berth onboard Polarstern will pay a daily berth fee of approximately 1500 €, to be covered by external project funding and/or via in-kind infrastructure support required by AWI. This type of endorsement will guarantee the participant the agreed upon berth space onboard Polarstern, will provide the participant with early access to MOSAiC data, and will require the participant to agree to, and abide by, the MOSAiC data policy (under development).

This type of partnership is managed with a two-step process:

First, Interested partners are asked to contact the MOSAiC office (Anja Sommerfeld: Anja.Sommerfeld@awi.de) and the appropriate MOSAiC project board contacts with a short description of their proposed project that will include the scientific plans and objectives, the required berth space onboard Polarstern or other MOSAiC infrastructure, and any other major logistical considerations. Thereafter, the MOSAiC project board will evaluate the proposal. Due to the limited number of berths onboard Polarstern, this evaluation will be selective and considers the relevance of the proposal to MOSAiC objectives and the complement of projects that are already endorsed. For approved projects, the MOSAiC project board prepares a letter ensuring the participant a fixed number of berths onboard Polarstern.

Second, within six months from the issue of the confirmation letter, a Memorandum of Understanding (MoU) between the MOSAiC project board and the partner must be signed. This MoU must include a binding agreement concerning the reservation of berth space onboard Polarstern and the applicable financial implications. If the MoU is not signed within six months from the issue of the confirmation letter, the promised berth on board Polarstern will be made again available for other partners. Depending on the schedule of relevant external funding agencies, this six-month period can be extended upon written request directed to the MOSAiC project office. The MOSAiC project board also proactively suggests and coordinates feasible cooperation with different partners to ensure a comprehensive scientific coverage and division of labor. In such cases an MoU must also be signed between the MOSAiC project board and the partner within a reasonable time-frame from the initiation of the partnership.

(3) Partners supporting MOSAiC logistically or scientifically with infrastructure.

This kind of partnership is managed by a signing of individual MoUs specifying the cooperation with MOSAiC.